EU Agencies Network

Job Offer

TRAINEESHIP IN TRANSVERSAL PROFILE

Application Open Date: 
11/12/2017 - 02:00
Deadline Date: 
31/12/2019 - 23:59
Location(s): 
Paris, France
Agency: 
ESMA
Type of Contract: 
Trainee
Reference ID: 
ESMA/VAC3/TRP
JOB Description: 
ESMA is organising a general call for expression of interests for a traineeship position, without any specific deadline for applications. The aim of the traineeship programme is to provide graduates/undergraduate students with a unique and first-hand experience of the workings of ESMA. The traineeships offer 6-12 months applied training in EU environment, assisting and contributing to different projects in the area of interest of a trainee. For this open call, the received applications will be evaluated, every two months, by a designated Committee. As a result, a database/reserve list of candidates for a potential selection will be established. The successful candidate will be assigned to a specific domain/area/department/Unit/project, depending on his/her background, education and set of skills. ESMA offers Traineeship positions in “transversal profile”. The related posts are available in different Departments/teams across ESMA, for example within: Human Resources: - contribution to/assisting in different HR projects, e.g.: • defining a competency framework; • supporting in coordination and organisation of training events, workshops • contributing to integration and information process for newcomers; • contributing to the recruitment procedures at ESMA, or • interacting with internal and external stakeholders on HR questions. Risk & Control: - providing assistance in the organisation of Internal Audits and the follow up of resulting non-conformances, customer/stakeholder feedback and suggestions for improvement. - contributing to the development of procedures and work instructions across all Department. - compiling of reports, documents and presentations under supervision Communication: - contributing to/assisting in different Communication’s projects, e.g.: re-organising the layout of external website (in-house desk-top publishing, graphic design, re-drafting articles for internal and external communication materials); • supporting the Authority’s presence in key social media channels; • supporting in the creation of targeted sector press/media lists and support in the development of relevant content based on key media editorial calendars, or • liaising with external stakeholders i.e. media, trade associations etc. Finance or Procurement or Accounting: - contributing to/assisting in different Finance or Procurement projects, e.g.: • budgeting and monitoring support; • data entry of financial information into IT tools; • reorganizing of existing physical and digital files; • creating/drafting financial Q&A documents, for publication on ESMA intranet side; - interacting with internal and external stakeholders on procurement/contract management questions. ICT or Facility Management: - contributing to/assisting in different ICT or Facility Management projects, e.g.: • improving the functionality/organisation/distribution of a first-line helpdesk (phone, e-mail) e.g. IT-Helpdesk, FM-Helpdesk (receiving and answering calls from the users, making a first quick assessment of the situation and either relaying the problem to a system administrator or taking an action themselves); • providing direct assistance to the end users, all kinds of troubleshooting and practical advice. • assisting in installation and configuration of user workstations; • in-depth testing of computers and/or applications; • improving the document/mail/post management, or • providing assistance and making suggestions for improvement of the mission management system/ booking of travel arrangements of staff. In the domain of Planning & Reporting: - assisting in re-setting/organising and preparation of monthly, quarterly and annual reporting; - coordinating/drafting briefings on the Resources Department’s activities, or - drafting the internal newsletter on behalf of the Resources Department.
Vacancy Type: 
Public
Job Status: 
Open