Job Offer

Stakeholder Relations and Executive Assistant

Application Open Date: 
08/04/2021 - 14:00
Deadline Date: 
10/05/2021 - 23:59
Location(s): 
Brussels
Agency: 
BBI JU
Grade: 
AST4
Type of Contract: 
Temporary staff
JOB Description: 
The Stakeholder Relations and Executive Assistant provides support to the Executive Director and the Communication team by performing the tasks mentioned below. DUTIES AND RESPONSIBILITIES The Stakeholder Relations and Executive Assistant duties include: Stakeholder relations: • Liaise with representatives of the EU institutions (European Commission, European Parliament, European Council, Committee of Regions) and follow up policy initiatives impacting the BBI JU; • Liaise with trade organisations and NGOs for relevant policy initiatives impacting the BBI JU; • Brief, support and ensure document quality check for the Executive Director in public relations with EU Institutions; • Identify key stakeholders from the EU institutions and develop strategies for strengthening links of cooperation with them, network and raise awareness about the BBI JU’s objectives; • Follow up and prepare – in coordination with the internal control and audit manager – the BBI JU Discharge procedure liaising with the European Parliament, the European Council and the European Commission; • Coordinate policy follow-up relevant to the BBI JU, advise the BBI JU management and provide feedback to policy. Assist and advise the Executive Director • Provide support to the organisation and follow up of the BBI JU Governing Board and Management team meetings; • Provide advice and assistance to the Executive Director including: drafting speeches, agendas, briefings, reports, for his involvement in external/internal conferences, committee’s meetings and workshops and demonstrating a high level of autonomy; • Coordinate the secretariat support of the Executive Director and the Management team. Support and advice on communication activities: • Provide content and support to communication activities including, documents, events and campaigns in order to ensure the highest impact on the BBI JU community according to the corporate Stakeholders’ strategy and communication policy; • Assist with stakeholder enquiries, and provide support for communication dissemination activities; • Assist the communications officer in developing professional links with relevant policy organisations; • Undertake additional tasks as required in the interests of the service.
Reference ID: 
BBI/2021/2/AST/SREA
Vacancy Type: 
Public
Job Status: 
Expired