Job Offer

Regulatory Assistant

Application Open Date: 
08/07/2021 - 11:45
Deadline Date: 
30/08/2021 - 10:00
Helsinki, Finland
Type of Contract: 
Temporary staff
JOB Description: 
The Regulatory Assistant will work in multidisciplinary teams carrying out technical, administrative and coordination tasks relating to the implementation of the Regulation on Registration, Evaluation, Authorisation and Restriction of Chemicals (REACH), the Regulation on the Classification, Labelling and Packaging of Substances and Mixtures (CLP), the Biocidal Products Regulation (BPR) or the Prior Informed Consent Regulation (PIC) in the operational directorates of the European Chemicals Agency. In particular, the Regulatory Assistant will be responsible for the following tasks: • Coordinating daily administrative tasks, drafting and distributing documents and information, helping internal and external customers in accessing information and providing advice and support, preparing reports and monitoring the follow-up of action points, in particular with respect to (legal and procedural) deadlines; • Participating in the work of multi-disciplinary teams: providing support to the different steps of the processes under the relevant existing or future regulation(s)/activities, monitoring and ensuring their adherence to working instructions and procedures; • Contributing to the management and development of IT products in support of regulatory and/or administrative processes and workflows by providing input to the development of these IT products, specifying business requirements and use cases according to internal and external needs, and validating the IT solutions proposed; • Managing and updating databases and other documentation and support systems for scientific and/or administrative operations (e.g. case and knowledge management tools, REACH-IT, ePIC, IUCLID, R4BP, S-CIRCA BC), including website content management; • Contributing to the forecasting, planning and reporting in the context of the relevant processes, to their optimisation, to the design and preparation of databases and reports depicting the status and development of these processes; • Providing appropriate support to the organisation of meetings and workshops, including assistance in the preparation of relevant documents, in agenda management and in taking meeting minutes; • Supporting the financial, procurement and administrative processes in place in the Agency (preparing budgetary and legal commitments, assisting in drafting technical specifications, participating in procurement procedures and assisting in managing the resulting contracts, including verification of deliverables); • Engaging in the identification and implementation of improvements of internal processes and recording these in the relevant Integrated Management System documents; • Any other duties as required.
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