Job Offer

Management Support Officer

Application Open Date: 
01/10/2019 - 02:01
Deadline Date: 
28/10/2019 - 11:00
Helsinki, Finland
Type of Contract: 
Temporary staff
JOB Description: 
The Management Support Officer will work in the Governance, Strategy and Relations Unit (GSR) that provides support and advice in developing ECHA's governance framework. This includes strategic planning and reporting, audits and performance evaluations, the integrated management system, the preparation for implementing new regulatory tasks by the Agency as well as the definition of corporate policies in key areas such as conflict of interest management. Furthermore, the Unit provides the secretariat of the Management Board and supports the senior management team, implements improvement and changes projects and projects under the EU's Instrument for Pre-Accession (IPA). The Unit is the interface with regulatory partners: in the European Union Institutions and agencies, Member States, third countries and international organisations. The main tasks of the Management Support Officer include the following: • Provide management and executive support on tasks under the responsibility of the GSR Unit, including among others preparing Management Board meetings and procedures and supporting to senior management coordination activities; • Support the preparation and coordination of internal and external meetings and high level interactions with representatives of European Union institutions – especially in the European Parliament, Member States and key stakeholder organisations; • Coordinate and draft documentation, such as Management Board documents, meeting minutes and reports; • Develop and maintain working relations with partners and counterparts in European Union institutions and agencies and attend meetings as required; • Follow-up of legislative procedures and institutional developments relevant for ECHA; • Manage internal and external communications related to management and institutional matters; • Contribute to the continuous improvements and working practices of the GSR Unit; • Perform other tasks as necessary for the GSR Unit.
Reference ID: 
Vacancy Type: 
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