Job Offer

General Services Assistant

Application Open Date: 
21/03/2019 - 15:00
Deadline Date: 
24/04/2019 - 23:59
Strasbourg, France and/or Tallinn, Estonia
Type of Contract: 
Contract staff
Reference ID: 
JOB Description: 
Supporting the Head of Corporate Services Unit and the General Services Officer in achieving the objectives of the core task of the Agency, namely the maintenance and services of work facilities to ensure that they meet the needs of the Agency and its employees, the General Services Assistant shall be responsible for: • Supporting the General Services Officer in his duties by active participation and hands-on approach ensuring a suitable, safe and healthy working environment and conditions; • Collecting and processing internal requests related to maintenance of the office space; • Keeping all documentation related to eu-LISA equipment and premises in order; • Supervising the services delivered by external providers as cleaning, maintenance etc.; • Managing the technical equipment contracts (electricity, UPS, large scale generator sets, air conditioning, security devices, video, audio, projectors, microphones); • Supporting the General Services Officer in reviewing monthly reports on technical work of relevant contractors and reviewing their proposals for the necessary replacements of technical elements of systems, if needed; • Conducting preliminary market research to identify potential contractors in the area of facility management and maintenance, insurance, logistics and office supply; • Preparing relevant technical documentation for the submission to Procurement Sector in order to publish calls for tenders related to technical equipment, logistics, supply, insurance and the facility management at eu-LISA; • Acting as Operational Initiating Agent for budgetary commitments and payments, monitoring relevant budget lines utilisation related to furniture, facility management and maintenance, insurance, logistics and supply; • Supporting, ensuring training and awareness, and contributing to the implementation of rules and processes regarding security, insurances and health and safety at work. The successful candidate may be required, at times, to assist in other areas of the work of the Agency according to needs and priorities, as planned and defined by the Head of the Unit.
Vacancy Type: 
Job Status: