Job Offer

Finance and Contracts Assistant

Application Open Date: 
21/02/2023 - 13:00
Deadline Date: 
29/03/2023 - 13:00
Vienna, Austria
Type of Contract: 
Temporary staff
JOB Description: 
The European Union Agency for Fundamental Rights (FRA) is organising a selection procedure in order to constitute a reserve list, from which to fill a vacant post for a ​Finance and Contracts Assistant​ (function group ​AST​, grade ​3​) in the ​Corporate Services​ Unit. The successful candidate will be expected to carry out the following tasks: ​​​Assist in the preparation and publication of the procurement documents for calls for tender, negotiated procedures for middle and low value contracts; ​Support the proceedings of opening and evaluation committees, drafting evaluation reports, requests for clarifications to tenderers, award decisions, letters to successful and unsuccessful tenderers; ​Prepare and ensure timely signature of contracts and amendments, including specific contracts under framework contracts in cascade as well as with re-opening of competition; ​Act as contact point for operational colleagues in procurement matters as well as for tenderers; ​Support the internal Steering Committee on procurement procedures; ​Contribute to the procurement planning and reporting; ​Act as Financial Initiating Agent (FIA) for commitments and third party initiation in accordance with the applicable financial rules; ​Contribute to the drafting of procurement templates, procedures and policies to ensure compliance with the applicable regulatory framework and coordinate the performance of market analysis when required; ​Provide the necessary supporting documents at the request of the audit entities; ​File electronically and physically (if applicable) all documents related to the procurement procedures; ​Provide advice and assistance on procurement issues to the Agency’s staff.​​ Duties applicable to all staff: Actively work towards the achievement of the goals of FRA in accordance with the Strategic Plan; Perform any other work-related duties assigned by the manager.
Reference ID: 
Vacancy Type: 
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