Application Open Date:
05/08/2019 - 16:00
16/09/2019 - 23:59
Strasbourg, France or Tallinn, Estonia
Type of Contract:
Within the Finance and Procurement Unit, under the supervision of the Head of Finance and Budget Sector, and reporting to the Head of Unit, the Finance and Budget Assistant will contribute to and facilitate the development and implementation of eu-LISA's financial and procurement activities in accordance with established procedures, and will be responsible for: Financial/Asset management • Performing the duties of financial data entry/initiating agent – consisting of performing the duties and checks established in the Agency’s workflows for data entry, budgetary commitments, payment requests, recoveries, regularisations, within the established financial circuits, requiring the use of Accrual Based Accounting (ABAC) software tools; • Producing analysis and reports on the utilisation of appropriations available to the Agency, including financial performance; • Ensuring the smooth execution of payments within the time limits of the applicable EU financial regulations; • Contributing to the processing of Value Added Tax (VAT) claims on behalf of the Agency; • Contributing to relevant tasks related to asset management; • Providing timely support to project managers/business owners in financial management issues. Document management • Ensuring that documentation supporting financial transactions are complete, correct, and filed in accordance with financial, data protection and other administrative rules; • Following-up on the development of EU legislation in the area of finance and compiling a relevant electronic documents’ depository; • Assisting in preparing documents and reports for external and internal audits; • Ensuring the implementation of homogeneous and consistent procedures, norms and methods enabling processing and accessing financial information and documents. Other tasks • Managing and updating as required the SharePoint pages of the Unit/Sector, including sub-sites of the thematic areas; • Providing guidance to staff on financial matters; • Ensuring proper handover to the staff replacing him/her when absent from the office; • Performing any other relevant tasks as requested by the Head of Unit and/or Head of Sector.