Job Offer

Executive Assistant

Application Open Date: 
22/06/2022 - 12:28
Deadline Date: 
15/07/2022 - 23:59
Location(s): 
Vigo, Spain
Agency: 
EFCA
Grade: 
FG III
Type of Contract: 
Contract staff
JOB Description: 
Overall purpose: To contribute to the works of a unit or/and sector, ensuring the functioning of the services and the appropriate use of resources, thus contributing to the general objectives of EFCA, either under the general EFCA budget or under a specific project (contribution agreement). Main function and duties: Reporting to the relevant Head of Unit, and as regards the day-to-day work under the direct supervision of the relevant Head of Sector, the tasks of the jobholder include, in particular: - Participating in administrative, operational and/or financial procedures for a given business entity following the objectives set and supporting the technical, legal and financial consistency of activities; - Follow-up of procedures (in the areas of operations, finance, procurement, logistics or HR) and expediting the flow of working documents in collaboration with other staff members and units involved; - Assisting in projects, preparing requirements associated to contracts, acting as operational and/or financial initiator in financial transactions or executing other tasks and checks; - Performing data treatment and analysis, setting up and monitoring of statistics, collating supporting documents and information, carrying out periodic reviews and assessment of documents, devising routines based on good practises; - Assisting the manager in coordinating the activities in view of the work programme and the objectives of a unit, in agenda management and organizing meeting venues and missions; - Setting up, formatting and reviewing draft documents, plans, reports, courtesy translations or presentations including archiving and updating of the Intranet/Internet content; - Operating as temporary replacement for functions of other staff during absences. - Other tasks as assigned. Job environment The jobholder works in the premises of the Agency in Vigo, Spain. The duties are being performed in a multinational environment, under the Staff regulations and other frameworks of the EU legislation. The job may include missions abroad. The main working language of the Agency is English.
Reference ID: 
EFCA/CA/FGIII/2206
Vacancy Type: 
Public
Job Status: 
Open