Job Offer

Communication and Financial Assistant

Application Open Date: 
27/09/2022 - 02:01
Deadline Date: 
19/10/2022 - 23:59
EU-Rail JU
Type of Contract: 
Contract staff
JOB Description: 
We are looking for a confident and committed colleague who will work under the supervision of the Head of Corporate services, directly supporting the Chief Stakeholder Relations and Dissemination. a) Financial initiation and reporting with regard to Communication and Events expenditure (budget, contracts and payments ) -Supporting the preparation, planning, reporting, forecast and follow-up of the Communication and Events budget, which includes preparing and keeping up-to-date the annual Communication and Events budget monitoring table; -Providing support in the related procurement procedures (e.g. verification and compliance of quotes, etc.) and related contracts in compliance with EU regulations, in the areas of responsibility pertaining to this post, directly managed by the JU or as part of the Back Office Arrangements (BOA); - Liaising with service providers and subcontractors within the context of the communication Framework Contracts and beyond; - Financial initiation of transactions including commitments and payments in ABAC, following up the financial implementation of the aforementioned transactions and ensuring timely closure of administrative Communication and Events contracts; - Liaising with other Joint Undertakings to ensure the adequate implementation of relevant the Back Office Arrangements (BOA). In addition to the above-mentioned tasks and directly supporting the Chief Stakeholder Relations and Dissemination, (s)he will have the following responsibilities: b) Communication - Contributing to the organisation of physical, hybrid and online events; - Drafting, editing and proofreading compelling and informative content for EU-RAIL’s website, intranet, social media accounts and other internal and external communication tools; - Managing and updating content on EU-RAIL social medias (LinkedIn, Twitter, Facebook, YouTube); - Tracking and reporting website statistics and social media analytics; - Drafting news items and press releases, as well as articles for specialised railway press and beyond; - Managing the dissemination of EU-RAIL monthly newsletters and mailings (Mailchimp); - Ensuring EU-RAIL project results are communicated effectively through different media channels (traditional, web, social media); - Coordinating the layout and design of publications (Annual Activity Reports, Catalogue of Solutions); - Assisting in the implementation and monitoring of visual identity guidelines; - Providing support on graphic design and video editing (Adobe Suite). - Executing any other tasks corresponding to the profile and grade, as deemed necessary in the interest of the service in relation with the function. To read the full vacancy notice and apply, please visit our website:
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Vacancy Type: 
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