Job Offer

Assistant in Cabinet of Executive Management

Application Open Date: 
03/07/2020 - 20:01
Deadline Date: 
03/08/2020 - 13:59
Warsaw, Poland
Type of Contract: 
Contract staff
JOB Description: 
The Assistant to the Cabinet of the Executive Management will be responsible for supporting the performance of the executive and technical tasks within the scope of the Cabinet’s areas of activity, in particular:  Ensuring day-to-day management of agenda of Executive Director and Deputy Executive Director(s), organising appointments and meetings, and preparing missions under the coordination of Head of Cabinet (HoCAB) and Deputy HoCAB;  Facilitating efficient workflow of documents submitted to Executive Management, liaising with Frontex internal entities to ensure its timely processing;  Acting as an interface between Executive Management and internal/external stakeholders including European Institutions and national authorities;  Providing assistance in organising VIP events, high level visits and conferences coordinated by the Cabinet;  Assisting the Cabinet management and advisors with research and compilation of documentation dedicated to specific topics/meetings;  Providing assistance to the Executive Management and the Cabinet in administrative issues and any other ad-hoc tasks in the area of competence based on business needs;  Drafting documents, such as reports, notes, letters, presentations and minutes of meetings, including their linguistic review;  Researching data from a variety of sources and compiling consistent documents on this basis;  Assisting in the administrative, financial and operational related work issues including financial initiation and financial support;  Maintaining the relevant files up-to-date and ensuring their proper archiving;  Following up on the implementation of respective rules and guidelines;  Responding to queries and requests for information and documentation whilst exercising tact, discretion and confidentiality.
Reference ID: 
Vacancy Type: 
Job Status: