Job Offer

Administrative Support Officer

Application Open Date: 
22/02/2021 - 01:01
Deadline Date: 
22/03/2021 - 12:00
Location(s): 
Barcelona
Agency: 
F4E JU
Grade: 
FG III
Type of Contract: 
Contract staff
JOB Description: 
If you want to make a difference to the future of sustainable energy and would like to work on a multi‐billion euro first‐of‐a‐kind development project, this job is for you. We are looking for someone who has previous experience in a similar role. Discretion, client service orientated attitude, excellent communication and interpersonal skills are some of the key traits of the successful candidate. Several hundred industrial partners are currently under contract, designing and manufacturing complex (unique/one-off) components, with an annual expenditure in the order of 1 billion € per year. The permanent improvement of an already high quality standard throughout the supply chain is of greatest importance to F4E, both from a nuclear safety regulatory perspective, and to ensure confidence that the gigantic systems will perform to its specifications, making ITER a success. The Administrative Support Officer will perform administrative tasks for one of the teams at F4E contributing to the smooth administration and organisation of F4E. Their responsibilities will cover the following: • Assist in the coordination of the superior’s (e.g.:Head of Unit/Head of Department) calendar, organise and co‐ordinate meetings and appointments for managers or colleagues in the Department; • Provide general administrative support to the Unit/Department (preparation of meetings, working documents, reports and other related documents and ensure an appropriate follow up of the meetings and its actions, take and distribute meeting minutes and related documents (technical specifications, reports, etc.); • Support in the management and archiving of documents of the Unit/Department, budgetary and legal approvals and seek to optimize administrative processes; • Scheduling and prioritising actions/activities on behalf of the Head of Unit/Head of Department and preparing responses and/or ensuring appropriate follow-up; • Ensure good information flow and circulate information adequately of diverse and confidential nature within the organization in order to assist the Head of Unit/Head of Department in the performance of their duties and keep relevant staff informed/updated; • Organise travel and process reimbursement requests; • Coordinate as relevant with other Management’s administrative assistants; • Handle on behalf of the Head of Unit/Head of Department the approval of travel, leave requests, time sheets of staff reporting directly to the superior; • Support in the coordination of training such as team events and contribution to logistics (moves, arrivals and departures of colleagues).
Reference ID: 
F4E/CA/FGIII/2021/0139
Vacancy Type: 
Public
Job Status: 
Open