Job Offer

Administrative Assistant to the Executive Director

Application Open Date: 
15/10/2019 - 09:40
Deadline Date: 
13/11/2019 - 15:00
Location(s): 
Athens, Greece
Agency: 
ENISA
Grade: 
AST3
Type of Contract: 
Temporary staff
JOB Description: 
The jobholder will report directly to the Executive Director and will be responsible for the following tasks: Serve as primary point of contact and liaison for the Executive Director including on complex and confidential issues, both internally and externally by ensuring the smooth running of the office; Assist the Executive Director in all administrative tasks by screening and distributing incoming documents and correspondence, scheduling and prioritising on behalf of the Executive Director and preparing responses and/or ensuring appropriate follow-up; Organise mission/meetings/events including when necessary management of attendance records and travel arrangements accordingly; Ensure good information flow and circulate information adequately of diverse and confidential nature within the Agency in order to assist the Executive Director in the performance of his duties and keep relevant staff informed/updated; Draft/edit/finalise correspondence/documents/Power Point Presentation, etc. requiring the Executive Director ’s approval and/or signature, ensuring quality control; Coordinate as relevant with the other Management’s administrative assistant and maintain good team spirit; Provide guidance as necessary on administrative procedures, identify improvements and developments of existing methods and processes and suggest ways to streamline administrative tasks in order to enhance work organisation and effectiveness; Organise and update punctually the Executive Director electronic filing system and paper filing; Perform financial activities such as financial initiation, overall financial administration etc.; Take on additional responsibilities as required in the interest of the service.
Reference ID: 
ENISA-TA60-AST-2019-15
Vacancy Type: 
Public
Job Status: 
Expired