Job Offer

Administrative Assistant

Application Open Date: 
01/08/2019 - 02:01
Deadline Date: 
16/09/2019 - 13:00
Location(s): 
Budapest
Agency: 
EIT
Grade: 
AST4
Type of Contract: 
Temporary staff
JOB Description: 
The successful candidate(s) will be part of either one of the following core operational units of the EIT, namely the ‘Innovation Communities’ Unit, the ‘Strategy and Impact’ Unit or the ‘Communications and Stakeholder Relations’ Unit. The Innovation Communities Unit is primarily responsible for supervising, monitoring and assessing the portfolio of activities of Innovation Communities. Innovation Communities address major societal challenges by fostering innovation. The Communications and Stakeholder Relations Unit is responsible for the EIT’s external Communications activities, engagement with the EIT’s internal and external stakeholders, as well for the provision of policy and strategic advice to the EIT Director and developing and implementing the EIT’s communication and stakeholder engagement strategy. The Strategy and Impact Unit is leading EIT’s strategy development across its main domains including education, business creation and innovation agendas. The Unit conducts reviews, evaluations and assessments. The place of employment will be Budapest, where the EIT seat is located. The tasks include the following: (a) Provide transversal support to administrative processes and horizontal activities within the Unit, including planning, organising and following up of meetings and organisation of missions and logistics and development and maintenance of standard operating procedures and databases; (b) Draft letters, notes, minutes, presentations and reports as well as prepare internal administrative files; (c) Contribute to the financial and operational management in the area of responsibility, including procurements, implementation of contracts, payments and reporting; (d) Ensure proper document management, register and allocate incoming and outgoing mail; (e) Provide support to the development and implementation of policy processes relevant to the work of the EIT; (f) Support in establishing and maintaining relations with EIT stakeholders; (g) Provide support to projects.
Reference ID: 
EIT/TA/2019/141
Vacancy Type: 
Public
Job Status: 
Open