Job Offer

Administrative Assistant

Application Open Date: 
07/03/2023 - 01:01
Deadline Date: 
21/03/2023 - 23:59
Type of Contract: 
Contract staff
JOB Description: 
ESMA is organising a selection procedure for the post of Administrative Assistant in view of filling a post within the Conduct Supervision and Convergence (CSC) Department and to constitute a reserve list. The established reserve list may be used to recruit the staff for available positions in all Departments at ESMA. Main duties: as Administrative Assistant you will be primarily responsible for supporting a Department/Unit/Team by:  organising, preparing and ensuring follow-up of internal and external (hybrid and physical) meetings, as well as business trips and mission reimbursement requests;  taking minutes, handling follow-up of information flows and deadlines, managing calendars/agendas;  drafting correspondence, preparing relevant reports, statistics, databases, notes, presentations and proof-reading of documents;  managing office supplies;  registering, distributing, maintaining physical and electronic documents, shared files, correspondence and requests for clarification according to established filing procedures and relevant rules;  assisting in the contract management and in all steps of the tender procedures;  assisting in the follow-up of financial transactions and preparation/follow up of the budget;  keeping track of work in progress and ensuring the follow-up of assigned tasks until completion;  acting as a first point of contact for internal and external queries;  maintaining and updating ESMA’s intranet and/or website and/or databases;  performing any other secretarial and administrative tasks, as deemed necessary; and  working in close cooperation with and acting as back-up for the Assistant to the Head of Department.
Reference ID: 
Vacancy Type: 
Job Status: