Job Offer

Administrative Assistant

Application Open Date: 
06/07/2022 - 02:01
Deadline Date: 
12/08/2022 - 23:59
Location(s): 
Stockholm, Sweden
Agency: 
ECDC
Grade: 
AST-SC1
Type of Contract: 
Temporary staff
JOB Description: 
The jobholder will be responsible in particular for the following areas of work: • Providing general support by receiving incoming communication to their respective Unit, and responding to queries and requests for information and documentation with a high level of service, tact, discretion and confidentiality; • Organising and coordinating appointments and internal meetings; • Supporting the Unit’s staff members with the preparation of business travels; • Contributing to the organisation of large meetings with external participants and providing high level administrative support to such meetings, including the preparation of financial documents; • Drafting and finalising correspondence and other documentation as well as taking minutes at meetings; • Managing electronic and paper documents (contact lists, mailing, typing, photocopying, scanning, filing and archiving); • Providing administrative services internally to the Unit’s staff members; • Supporting the Unit’s processes and workflows and contributing to the development and improvement of processes; • Contributing to intra- and inter-Unit teamwork and fostering efficient coordination of activities; • Any other tasks related to his/her area of work as requested
Reference ID: 
ECDC/AST/2022/VAR-AA
Vacancy Type: 
Public
Job Status: 
Expired