Job Offer

Administrative and Regulatory Assistant

Application Open Date: 
15/07/2019 - 02:01
Deadline Date: 
19/08/2019 - 13:00
Helsinki, Finland
Type of Contract: 
Temporary staff
JOB Description: 
The Administrative and Regulatory Assistant will work in multidisciplinary teams carrying out technical, administrative and coordination tasks relating to the implementation of the Regulation on Registration, Evaluation, Authorisation and Restriction of Chemicals (REACH), the Regulation on the Classification, Labelling and Packaging of Substances and Mixtures (CLP), the Biocidal Products Regulation (BPR) or the Prior Informed Consent Regulation (PIC) in the operational directorates of the European Chemicals Agency. In particular, s/he will be responsible for the following tasks: • Participating in the work of multi-disciplinary teams: providing support to the different steps of the processes under the relevant existing or future regulation(s)/activities, monitoring and ensuring their adherence to working instructions and procedures; • Contributing to the forecasting, planning and reporting in the context of the relevant processes, to their optimization, to the design and preparation of databases and reports depicting the status and development of these processes; • Coordinating daily administrative tasks in relation to regulatory processes. For example, drafting and distributing documents and information, helping expert groups in accessing information, preparing reports and monitoring the follow-up of action points, in particular with respect to (legal and procedural) deadlines; • Contributing to managing and developing IT products in support of regulatory processes and workflows by providing input to the development these IT products, specifying business requirements and use cases according to internal and external needs, and validating the IT solutions proposed; • Managing and updating databases and other documentation and support systems for scientific and administrative operations (e.g. case and knowledge management tools, REACH-IT, ePIC, IUCLID, R4BP, S-CIRCA BC), including website content management; • Providing support and assistance to the development, integration and improvement of policies, processes, working practices and IT tools; • Organising meetings and workshops, including assistance in the preparation of relevant documents; • Engaging in the identification and implementation of improvements of internal processes and recording these in the relevant Integrated Management System documents; • Supporting the financial, procurement and administrative processes in place in the Agency (preparing budgetary and legal commitments, assisting in drafting technical specifications, participating in procurement procedures and assisting in managing the resulting contracts, including verification of deliverables); • Any other duties as required.
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